Description

Accounts Receivable Analyst I – Full Time, Non-exempt, at Cedar House Life Change Center

Cedar House Life Change Center (CHLCC) is a 125-bed treatment facility, a 501(c)(3) non-profit corporation that was awarded Top Work Placed in 2021. Our organization encourages employees to grow in their positions and promotes them from within the company. 

We are seeking an Accounts Receivable Analyst I to join our team to continue to provide high-quality Substance Abuse Treatment. 

Why You’ll Love Us:

The staff at Cedar House is passionate and dedicated to improving the lives of those suffering from substance use disorders. They have uncompromising integrity and the ability to maintain the strictest confidentiality. We are a high-energy, enthusiastic, respectful team that values the ideas and opinions of others. 

The salary range for this position is $24.00- $28.00/ Hour. 

We offer the following benefits:

• Medical/Dental/Vision/Life Insurance
• 403b Retirement Plan Company matched at $1: $1 up to 6% of Annual Salary
• Employee Assistance Plan
• Vacation: 2 weeks accrued per year initially, then incrementally more with longevity.
• Sick Leave: 48 hours accrued for the first year, then 48 hours of sick leave are provided at the beginning of each new year thereafter.
• Holidays 12 paid per year.

What You'll Do:

All duties and responsibilities will be closely managed. Projects/Matters of limited complexity will be provided in a supportive role.

Billing:

• Data input into all County and State reporting systems requisite for the proof of provision of services and payment, including but not limited to: 
• The California Outcomes Measurement System (CalOMS) reporting system.
• AVATAR
• Coordinates with Station Staff to ensure billing information is timely and accurate.
• Access, on a needed basis, the San Bernardino Information Management Online Network (SIMON).
• Responsible for resolving billing issues.
• Maintains and provides records pertaining to month-end, quarterly, and year-end reports upon request.
• Prepares and maintains spreadsheets for contract billing, grants, and other funding sources.
• Assists in billing reconciliation.
• Provides recommendations related to the improvement of the billing section process.
• Maintains a working knowledge of significant developments and trends in the field through attendance at necessary meetings pertaining to billing procedures.
• Interact with various county agencies specifically regarding the provision of services (e.g., Probation/Parole officers, CFS Workers, TAP and TAY representatives, etc.).
• Attend internal and external meetings as required by the supervisor.
• Attendance of educational training and seminars to further job knowledge and education.
• Maintains relevant, up-to-date knowledge as it pertains to Cedar House readiness and qualifications as it pertains to all billing (Medi-Cal and County Contracts). 

Accounts Receivable:

• Analyze accounts receivable transactions to ensure compliance with internal controls and accounting policies.
• Enter accounts receivable transactions into the system.
• Maintains and reconciles accounts receivable ledger to ensure accurate and timely receipt of payments.
• Utilizes AR data to identify trends, inefficiencies, delinquent accounts, and opportunities to improve accounts receivable policies and procedures. 
• Generates reports to bring insight into collections, account ages, and other relevant metrics and relays conclusions to management. 
• Investigate and resolve discrepancies in billings and collections. 
• Analyzes customer credit history, determines credit risk, and recommends credit limits and payment terms. 
• May be responsible for ad hoc customer billing and responding to customer bill inquiries. 
• Other duties and/or responsibilities as assigned.

Requirements

What You'll Bring

• Bachelor’s Degree in a related field. (Preferably in Accounting or Finance)
• A personal commitment to the substance abuse community. 
• Knowledge and experience with existing compliance and regulatory requirements related to the field of work.
• Ability to work with diverse groups of people.
• Outstanding interpersonal skills and maintaining constructive working relationships with outside stakeholders, management staff, and co-workers.
• An understanding of government contracts and provision of service. 
• Ability to learn new programs and software.
• Resourcefulness, creativity, and strong problem-solving skills.
• Beginner/intermediate level in Microsoft Suite (Outlook, Excel, and Word)
• Detail-oriented and has the ability to analyze data and circumstances.
• Professional experience working with confidential and sensitive information.

CULTURAL COMPETENCIES

• Uncompromising integrity and ability to maintain the strictest confidentiality.
• Champions the mission, culture, and objectives of the organization.
• Demonstrates value and respect for all employees.
• High energy and enthusiasm.
• Performs effectively as a team player.
• Values the ideas and opinions of others and routinely collects their input as part of the decision-making process.

PHYSICAL REQUIREMENTS

The physical requirements described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The position’s specific vision abilities include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable Individuals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is not exposed to weather conditions.
• The noise level in the work environment is usually moderate.